Still using pen and paper to run your salon in 2024? Your competitors have already moved on.
Salon booking software has become essential for successful beauty businesses. Manual handling of appointments, client details, and staff schedules can hold back your growing salon. The right scheduling system can turn a chaotic beauty business into a well-oiled machine – I’ve seen this happen many times.
Fresha now helps more than 450,000 beauty professionals worldwide. This shows how crucial these systems have become. Which one will work best for you?
We tested dozens of options and found that Bookeo emerges as the best salon scheduling software when you want your business to grow.
These systems pack quite a punch. Automated reminders help reduce no-shows significantly. A good salon appointment software gives you access to complete customer databases that track client priorities, purchase history, and contact details. Your choice of salon management software in 2025 could determine your business’s success.
Popular platforms like Vagaro serve more than just salons and spas. We’ve put together a list of 5 salon booking systems, from well-known names to specialized platforms with standout features. These tools will help you convert walk-in clients into regular customers.
Bookeo
Bookeo is a salon scheduling software that brings online booking, payments, and calendar management into one place. Clients see real-time availability, book 24/7, and pay on any device.
Teams manage web and in-store bookings from a single dashboard, with updates reflected instantly. The system supports a website-embedded widget or a standalone booking page, so salons can keep the brand experience consistent.
Bookeo Key Features
- Use the website booking widget or a branded standalone page. Reserve with Google lets customers book from Google Search and Maps, with appointments written to the Bookeo calendar automatically.
- Work from an organized client database with paperless intake forms, plus marketing tools like gift certificates, packages, memberships, and a booking cart for multi-service visits.
Bookeo Pros
- Reduce admin with automatic confirmations, reminders, follow-ups, and online rescheduling, which helps cut no-shows and phone time.
- Support advanced scheduling needs, including variable service durations, bundles, recurring bookings, and staff or location rostering. Integrate with Stripe, PayPal, Square, Mailchimp, Xero, and Zoom to streamline payment and communication workflows.
Bookeo Best For
- Salons of any size that want always-on booking with real-time updates, plus a single dashboard for online and in-store appointments. It suits solo stylists, multi-chair salons, and franchises that need clear calendars and quick rescheduling from any device.
- Teams focused on search visibility benefit from Reserve with Google. Multi-language support and global reach make standardizing operations easier across locations as the business scales
StayFlexi
Need a salon booking software that goes beyond basic appointment scheduling? StayFlexi’s automation-first design could transform your beauty business management.
StayFlexi Key Features
StayFlexi stands out with these impressive capabilities:
- All-in-One Platform – A single interface combines a booking engine, channel manager, POS, housekeeping, and rate intelligence
- Automated Operations – Daily tasks run smoothly from self-check-ins to automated payments and reconciliations
- Mobile App Control – A fully working mobile app with offline features lets you run your salon from anywhere
- Dynamic Pricing – Service rates adjust based on demand to boost revenue
- Integrated Payment Processing – Secure transactions work smoothly with multiple currencies
- Guest Communication Tools – Client interaction improves through automated messages
StayFlexi Pros
Users love this platform, giving it a 4.7 overall rating from 144 reviews.
Here’s what makes it special:
- The customer support team deserves its 4.8 rating. They’re available 24/7 and solve problems fast. The easy-to-use interface makes sense even to salon owners who aren’t tech-savvy.
- The mobile apps really shine in busy salon settings. Business performance tracking happens on the go, so you can make quick decisions anywhere. Users rate the pricing structure at 4.6 for “value for money”.
- The booking engine fits right into your website, making appointment scheduling simple for your clients.
StayFlexi Best For
This system started in hotels, but works great for service businesses like:
- Independent salon owners who want complete management tools
- Multi-location salon chains that need unified operations
- Spas and wellness centers with complex scheduling needs
- Beauty businesses that want to cut reception costs and stop double-bookings
StayFlexi makes sense if your salon needs advanced automation and multi-channel management tools.
Vagaro
Vagaro has become a powerhouse salon booking software that beauty professionals and hairstylists love worldwide.
Vagaro Key Features
The platform comes packed with features that make life easier:
- Complete Calendar Management – You can see up to 25 employees’ schedules at once, set your appointment slots, and mark time off when needed
- Payment Processing – The system takes credit cards, Apple Pay, and Google Pay with simple flat-rate processing (1.15% + £0.20 in the UK)
- Client Communication – You’ll get unlimited email and text appointment reminders at no extra cost
- Marketing Tools – The system helps you build custom forms, run email campaigns, and create content with AI assistance
- Business Analytics – You get detailed reports about your sales, staff, inventory, and appointments
- Multi-Location Support – Running multiple locations? No problem. You can manage them all under one account while sharing customer data
Vagaro Pros
Salon owners love Vagaro. The software maintains a stellar 4.7 out of 5 stars rating from thousands of reviews.
The numbers tell the story – 4.7/5 for value and 4.6/5 for functionality. The results speak for themselves. Some salons have cut their no-shows by 98% after they started using the system.
The support team gets great reviews too (4.6/5). UK-based tech support is ready to help when needed. Setting up takes about 15 minutes, which many salon owners find refreshingly quick.
Vagaro Best For
Vagaro shines brightest for:
Hair salons and spas that need it all – from booking appointments to marketing and keeping track of inventory. Whether you’re a solo stylist or running multiple locations, the system helps keep everything running smoothly.
The software works wonders for businesses tired of no-shows. Built-in deposit requirements and cancellation policies help keep clients accountable. Chair renters and commission-based teams will find the flexible system fits their needs perfectly.
A 30-day free trial gives you access to most features. This lets you test drive the system and see if it’s the right fit for your salon.
Roomify
Roomify gives salon owners a web-based solution built on WordPress that users rate highly.
Roomify Key Features
Roomify delivers these practical tools for salon management:
- WordPress Integration – Built on the popular platform, which makes it familiar to WordPress site owners
- Online Booking System – Let’s clients book appointments 24/7
- Multiple Reservation Types – Handles single and group bookings with ease
- Data Import/Export – Makes moving information simple
- Mobile Support – The system works on smartphones anywhere
- Customization Options – Fits your business needs
- E-commerce Features – Streamlines the booking process
Roomify Pros
The software earns 4.5/5 stars from 13 reviews. Users give it strong ratings: 4.4/5 for features, 4.4/5 for ease of use, 4.1/5 for value for money, and 4.4/5 for customer support.
Users love the accessible interface that needs minimal training. Many have used it successfully for years. One salon owner shared, “I have been using Roomify for the past 5 years to manage my hotel business”.
The web-based system lets you manage appointments from any location. Users also appreciate its affordable price point while getting detailed booking features.
Roomify Best For
Roomify suits these businesses best:
- Salons using WordPress want smooth integration with their existing websites. The system works well for businesses of all sizes – from independent stylists to multi-location operations.
- Salon owners looking for affordable yet feature-rich solutions will find value here. The 90% likelihood to recommend rating shows strong user satisfaction.
- The software’s customization options help you match your salon’s specific needs and branding. You can tailor the booking experience to fit your workflows perfectly.
DJUBO
DJUBO started in the hotel industry but has features that work perfectly for salon management.
DJUBO Key Features
DJUBO comes with practical tools that make appointment management easier:
- Cloud-Based Access – You can manage your salon from anywhere with round-the-clock access to all functions
- Centralized Reservation System – You’ll see sold and unsold appointment slots with live updates from all booking channels
- Point of Sale Integration – You can process payments on any device that automatically syncs with customer records
- Multi-Location Support – The system works great for salon chains that need unified management
- Automated Notifications – Your clients stay informed about appointments automatically
- Financial Management – You can handle expenses, invoices, and payments in one place
DJUBO Pros
- DJUBO stands out because its cloud architecture saves you money on hardware. You won’t need servers, expensive software updates, or dedicated IT staff.
- The system has earned 4.6/5 stars from 55 reviews. Users love its user-friendly interface and say it’s easy to learn. A salon owner mentioned, “We found DJUBO easy to use and their customer support top notch”.
- The color-coded booking planner helps you manage multiple stylists efficiently. The system also shows which marketing channels bring in the most appointments, so you can focus your marketing efforts better.
DJUBO Best For
DJUBO serves these businesses best:
- Independent salons need detailed management without technical complications. Industry professionals who understood daily operational challenges built this system.
- More than 1350 businesses worldwide use DJUBO. It works especially well for growing salons that have multiple stylists and locations. The automation features cut workload by up to 90% when you update service availability on booking platforms of all types.
- DJUBO costs $46 USD per month, making it a budget-friendly option that doesn’t compromise on features.
Conclusion
Paper appointment books belong in a museum next to dinosaur bones and flip phones – that’s how far the salon industry has come.
Bookeo emerges as the gold standard for salons focused on growth. The platform combines 24/7 online booking, automated notifications, and complete client management to help salon owners convert walk-ins into loyal customers.
The numbers tell the story. Automated reminders reduce no-shows significantly. Online booking brings in appointments around the clock. Client databases track each customer’s priorities and make them feel valued at every visit.
You might ask if salon scheduling software justifies the cost. While you handle paper schedules manually, your competitors streamline their operations, reduce staff workload, and create a continuous connection with customers. The real question isn’t about affording salon booking software, it’s about surviving without it.
The switch doesn’t need to happen all at once. Start with simple features like online booking and automated reminders. Add more capabilities as your team adapts to the system. Many platforms, including Bookeo, let you try before you buy with free trials.
Your salon needs tools that match your commitment to beauty. The right booking system saves time and revolutionizes how clients experience your business from first click to final payment. Digital salon management is here. Will you embrace it?
Pallavi Singal is the Vice President of Content at ztudium, where she leads innovative content strategies and oversees the development of high-impact editorial initiatives. With a strong background in digital media and a passion for storytelling, Pallavi plays a pivotal role in scaling the content operations for ztudium’s platforms, including Businessabc, Citiesabc, and IntelligentHQ, Wisdomia.ai, MStores, and many others. Her expertise spans content creation, SEO, and digital marketing, driving engagement and growth across multiple channels. Pallavi’s work is characterised by a keen insight into emerging trends in business, technologies like AI, blockchain, metaverse and others, and society, making her a trusted voice in the industry.
